Starting a Business

Starting your business requires strong legal and business foundations to ensure good and steady growth.

How to Start a Business in Quebec:

In Quebec, you have the option to incorporate a numbered company (ex. 1234-5678 Quebec Inc.) or incorporate a corporate name (ex. XYZ Consulting Inc.).

Numbered Company

If you choose to incorporate a numbered company, the online service at the Quebec Corporate Registry will designate a number for your company.

Corporate Name

On the other hand, if you choose to incorporate a corporate name, you will have to follow a set of guidelines:

  • For any Quebec-based business, the name of your business must have a French element.
  • Your name should be composed of a generic component (Consulting), a specific component (XYZ), and a particle component (ex.: Inc.)

In order to find if your name is already taken, you can simply search the Quebec Corporate Registry for your chosen name. If no name appears, then the name is likely available.

To be extra cautious, we do recommend checking the federal registry as well as all federal corporations must comply with the NUANS database which is a database comprised of all business names and trademarks in Canada.

Once you have your corporate name or numbered company number, you must then prepare your articles of incorporation which are filed at the Quebec Corporate Registry. Your articles of incorporation are the legal documents that are submitted to the Provincial or Federal registry that include the following:

  • The official name of your business and the “other versions” of your name
  • The full registered head office address of the corporation
  • The number of directors of the corporation
  • The full names of the directors of the corporation and their addresses
  • Description of Share Capital (ex. Share Class, Voting Rights…etc.)
  • Restriction on Transfer of Securities or Shares
  • Limits on Activities of the Corporation
  • Other Provisions
  • Full name and signature of the founders of the business

Our online incorporation form has made this process easier for our clients. You can also book a free consultation with one of our lawyers, should you need any assistance with the process.

Once you have your articles of incorporation prepared, you will have to access the Quebec Corporate Registry and constitute a corporation. You will include and file the documentation described in step 2.

Once your company is constituted, you will need to file an initial declaration at the Quebec Corporate Registry. The initial declaration is a more in-depth application regarding your articles of incorporation.

 

You will be including:

  • The “other names” or “assumed names” that your business may be operating under
  • The full names and addresses of each director of the corporation
  • The position of each director of the corporation (President, Vice-President, Secretary, Treasurer)
  • The full names and addresses of the shareholders of the corporation
  • The activities of your corporation
  • The number of employees
  • Full name and signature of the one of the founders of the business

 

Our online incorporation form has made this process easier for our clients. You can also book a free consultation with one of our lawyers, should you need any assistance with the process.

Once your company is officially incorporated, you need to obtain your GST/QST tax numbers.

To register to obtain your sales tax numbers, you will need to contact Revenue Quebec. Be prepared as Revenue Quebec will need certain information from you before registering the company.

 

You will need to provide them with the following information:

 

  • Business Number of the Corporation (NEQ Number)
  • Name of the Corporation
  • Names, home address, phone numbers, and social insurance numbers of each director of the corporation
  • Financial Year End of the Corporation
  • Will you want to pay your taxes on a monthly, quarterly or annual basis?
  • Will you want your documentation in English or in French?
  • What is the estimated revenue of the company?

Once you have incorporated your company and obtained your sales tax numbers, you will need to create your minute book. A minute book is a permanent and detailed record of your corporation’s rules, activities and decisions.

 

Your Minute Book will contain the following:

  • Articles of Incorporation
  • By-Laws of the Corporation
  • Resolutions of Corporate Minutes and Meetings
  • List of the Board of Director Members
  • List of the officers of the Corporation
  • List of the Shareholders
  • Securities Registry
  • Share Certificates

 List of the significant positions of the Corporation and who has the authority to act in the name of the corporation

In Quebec, having a minute book is mandatory.

This is often the most overlooked part of starting a business. Our lawyers can help you set a proper minute book that is up to date with the proper documentation from the beginning stages of your business.

How Propulsio can help you:

  • Choosing the right legal entity for your project (sole proprietorship, partnership, corporation, cooperative, NFP);
  • Choosing a trade name that will not be confusing and that allows you to eventually register a trademark;
  • Create and maintain your minute book;
  • GST/QST Registration;
  • Drafting and negotiating a shareholders’ agreement or an association agreement.
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